The Planning Pyramid - Using Structure to Organize Your Gift Planning Process | Sharpe Group
Posted March 1st, 2012

The Planning Pyramid – Using Structure to Organize Your Gift Planning Process

Ten years ago this month, “Chicago” won the Oscar for Best Picture, Britain mourned the death of the Queen Mum and the country was adjusting to the aftermath of 9/11. Also in March of 2002 Give & Take introduced the Planning Pyramid. Now, 10 years later, the Planning Pyramid may be more relevant than ever. In the updated version, Robert Sharpe revisits the thinking behind it and its importance to development strategy and success.

Those who have been involved in nonprofit fund development for a period of time may have seen a pyramid that is sometimes used to illustrate the distribution of gifts that might be expected as a result of a well-executed fundraising effort. The premise is that the majority of gifts will come primarily from a broad base of donors, while the majority of dollars will usually come from a relatively small group of persons.

From that point, the discussion typically proceeds to address a number of important factors:

  • How does one discover the handful of key donors?
  • Can computerized sleuthing find them?
  • How do we motivate them to give?
  • Who should ask them to give?
  • How should they be recognized?
  • How should their gifts be valued?

In some cases, the pyramid will be capped off with planned gifts, even when many planned gifts are not necessarily among the largest gifts received. All too often, however, little attention is paid to what donors should give, when they should give, and how they should manage the transfer of funds.

Over time we have observed that those who enjoy the greatest success in major gift development succeed in part because they spend the time necessary to learn and understand not only the who and why of the gift, but also the basics of the what, when and how of the giving process.

This can be easier said than done, however. With all the elements that can converge in the process of effectively planning a charitable gift, even the most experienced fundraiser can easily become overwhelmed. This need not be the case.

To help organize thinking about the gift planning process, we have proposed another way to consider the traditional funding pyramid. What we refer to as a Planning Pyramid provides a helpful framework from which to view the art of helping people give.

In today’s environment, when the need for planned giving may be greater than ever, it is important that we think of planned giving as a rational process. While there are several ways to think about the process of planning a gift, the Planning Pyramid is a useful place to begin when analyzing a particular situation. Every gift works its way through the pyramid. The most successful organizations and institutions are those that are prepared to help donors and their advisors work their way through the process.

Sizing up the gift

03-2012-1 All gifts can be broken into two broad categories: major gifts and other gifts. For most organizations and institutions, the vast majority of gifts will fall into the other category, with a  relatively small number of major gifts each year comprising a larger percentage of overall funding.

The first step for a donor, after deciding to make a gift, is to consider whether he or she would like to make a large gift or a small gift. These terms are, of course, relative to the donor’s means, with some considering $1,000 to be a major gift while others see that as a relatively modest gift.

The timing element


The next step in the process is timing. Some who are capable of forming the donative intent to make a major gift are able to complete the gift right away. Others may wish to make a larger gift but, because of various financial circumstances, do not believe they are in a position to make the gift immediately. In that case, a donor may decide to defer the gift for a period of time.

A gift such as a pledge to a campaign over a number of years may be deferred for a short time or it may be deferred for years or even the lifetime of one or more persons (a bequest or gift with retained income).

Smaller gifts may also be deferred. An example might be a donor who, when asked by their attorney if they have charitable interests, replies that they would like to divide the remainder of their estate, if any, among charitable interests after first providing for loved ones. In that case, the donor may intend for a relatively small amount to be eventually devoted to charitable use. Another example might be a gift annuity of a relatively small amount.

Tax considerations

03-2012-3 After deciding how much to give and  when, it can be wise for a donor to  consider the tax consequences of the  gift.

Note that larger and smaller gifts, whether current or deferred, may or  may not be made in light of tax considerations. Consider the case of  a donor with assets of $10 million and an adjusted gross income (AGI) of $300,000 who made a $250,000 gift of appreciated securities to a charitable interest last year. That donor would have been allowed to deduct just $90,000 last year (due to the 30 percent of AGI limitation for gifts of appreciated property). The donor would be able to carry over and deduct another $90,000 this year, leaving $70,000 to carry over and deduct next year.

Now suppose this donor has also made cash gifts this year that bring him up to the total of 50 percent of AGI limitation. If he were driven strictly by tax considerations when considering whether to make an additional gift of any size, this donor would not make it because it would not be deductible and would have to be made from after-tax income. Experienced fund-raisers know that donors will sometimes make a gift regardless of their ability to deduct it. A wealthy donor may have a large amount of tax-exempt income that is not considered part of his or her AGI and will use cash from this source to make a gift. Not reporting the income and giving it away with no tax deduction is equivalent for tax purposes of reporting the income and then taking a charitable deduction.

Most donors of small amounts make charitable gifts that do not exceed the amount of the standard deduction and are not deductible for income tax purposes. This is why tax considerations do not come into play for many smaller gifts.

Overemphasizing tax savings to those who are not motivated by this aspect of charitable giving can be a serious mistake. Ignoring tax considerations when dealing with donors or their advisors for whom this factor is crucial can be an equally damaging error. In fact, after consideration of tax savings, some donors may actually decide to increase the size of the gift they had planned to make. Maintaining perspective and balance is key when addressing the role of taxation in charitable giving.

What to give?


Tax and other financial considerations can also help a donor decide the type of property used to make the gift. Once a donor has decided to make a large or small gift, whether current or deferred, the donor must decide whether to give cash or other property.

The larger the amount of a gift, with or without tax considerations, the more likely it is the gift will be made in a form other than cash. Where donors are in a position to take advantage of the capital gains tax savings inherent in gifts of appreciated assets, this form of property will often be the gift of choice. In other cases, donors will sell assets that have declined in value, take a capital loss and make their gift in the form of cash that is subject to the 50 percent of AGI limitation.

Avoid the common mistake of thinking donors always make gifts of appreciated property for tax savings reasons alone. Imagine that a donor owns 20 investment properties worth an average of $500,000 for a total of $10 million. If the donor wanted to make a gift of $500,000, with or without tax considerations, would the donor be more likely to give cash or one of the properties worth $500,000? It would depend, but one can imagine a situation where the donor did not have $500,000 in liquid assets readily available and decided instead to transfer one of the investment properties to satisfy a pledge. In our experience, donors sometimes give what they have, regardless of tax consequences. Most wealthy donors do not become wealthy or stay wealthy by keeping hundreds of thousands of dollars in checking accounts. For this reason, asking for larger gifts is usually the same as asking for a non-cash gift.

Why is the gift made?

Finally, we come to why people give. Any of the previously described gifts can be for restricted or unrestricted purposes.

The reason for the gift can sometimes affect the timing. For example, a donor who would like to make a large gift for endowment and long-term security of the charitable recipient may be more likely to make a deferred gift than a donor interested in funding an immediate need. On the other hand, a donor interested in funding an urgent mission might also consider a charitable lead trust to fund a pledge of a current gift over time while deferring a gift to family members who may have a longer-term need for the funds. Avoid confusing the why with the what, when, and how of the gift.

Using the pyramid

In terms of sheer numbers, most gifts will work their way down the right side of the Planning Pyramid. They are smaller, current, non-tax-oriented gifts of cash for unrestricted purposes. Contrast this with a larger, current, tax-oriented gift of cash that is restricted for a capital project. Most organizations are more familiar with and better able to work with gifts that travel down one slope of the pyramid or the other.

In an environment characterized in many cases by an aging donor base, investment uncertainty and other challenges, the most successful development efforts in coming years will be those with the capability to navigate the various courses a gift can take through the center of the funding pyramid.

For instance, many organizations have well-honed annual or more frequent efforts to raise small, unrestricted, non-tax-oriented cash gifts for immediate use. Others conduct periodic campaigns for larger, restricted gifts of cash or other property that come from those who may be motivated to some extent by tax savings and are willing to defer the gift for no longer than a limited pledge period. Many organizations and institutions also conduct campaigns for gifts that are restricted for endowment and expected to come in the form of larger tax-oriented trusts and other deferred gifts or from non-tax-oriented bequests from donors of more modest means. Alongside all of these efforts, we often find planned gift development efforts designed to help donors make all of the gifts described above more effectively.

Donors may be exposed to multiple approaches simultaneously, leading to understandable confusion in some cases. Is there a better way?

Start at the top

It has been said that the only time you start at the top is when you are digging a hole! An exception to this may be the Planning Pyramid.


Understandable confusion and overlap of efforts can result from starting with outcomes at the bottom of the Planning Pyramid and working upwards in an effort to find donors at the top who are willing to fund various types of gifts that are desirable from the perspective of the charitable recipient.

Note that the donor—not the institution—is at the top of the pyramid. It is important to have various types of programs designed to produce funds for different needs at different times and make available services that help in the process of planning your donors’ gifts. The most successful programs, however, are those that stay focused on the giving process from the donor’s perspective. Imagine yourself at the top of the pyramid and the reactions you might have as you perceive numerous initiatives working their way up the pyramid toward you.

The Planning Pyramid is designed as a mental tool to help fundraisers organize their thinking from their donors’ perspectives. The key is to make all the various ways of making gifts available and help the donor choose the most appropriate way to make a gift at this time in life. It may be wrong to think of planned gifts as deferred gifts, property gifts, endowment gifts, tax-oriented gifts or as taking on the characteristics of any of the numerous outcomes at various decision points in the planning process. Planning charitable gifts is a process. The planned gift is the outcome from the institutional perspective. Gift planning describes the process from the perspective of the donor.

In the March 1988 issue of Give & Take, we put forth the following definition of “planned giving”:

“A planned gift is any gift of any kind for any amount given for any purpose—operations, capital expansion, or endowment—whether given currently or deferred if the assistance of a professional staff person, qualified volunteer, or the donor’s advisors is necessary to complete the gift. In addition, it includes any gift which is carefully considered by a donor in light of estate and financial plans.”

We stand by this definition today. Planned giving is not the sale of products. Planned giving is not promotion of tax gimmicks. It is not just the booking of bequests from boomers and others who may not pass away for decades to come. Planned gifts are not financial “special events” with only tangential charitable benefits. Planned giving is simply the process of transferring income and/or assets from motivated donors to worthy charitable recipients in the most expeditious and cost-effective ways possible in light of a donor’s circumstances. We trust the Planning Pyramid will serve as a helpful road map to assist donors and their advisors as they thoughtfully consider their gifts.

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The publisher of Sharpe Insights is not engaged in rendering legal or tax advisory service. For advice and assistance in specific cases, the services of your own counsel should be obtained. Articles in Sharpe Insights may generally be reprinted for distribution to board members and staff of nonprofit institutions and other non-donor groups. Proper credit must be given. Call for details.

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